How to Choose the Right Managed Print Service for Your Business?

Choosing the right Managed Print Service (MPS) can significantly impact your organization's efficiency and bottom line. At SHIRO, we understand the complexities of this decision. Here's our expert guide to help you navigate the options and select the perfect MPS for your business needs.

Understand Your Current Print Environment

Before exploring MPS options, it's crucial to have a clear picture of your existing print infrastructure:

• Conduct a thorough audit of your current print devices and usage
• Analyze print-related costs, including supplies, maintenance, and energy consumption
• Identify pain points in your current print management
  
  

Define Your Objectives

Clear goals will guide your MPS selection:

• Determine primary objectives (e.g., cost reduction, improved efficiency, enhanced security)
• Consider future needs and potential scalability
• Align print strategy with overall business goals

Evaluate Service Offerings

Not all MPS providers offer the same level of service. Look for:

• Comprehensive assessment and ongoing optimization
• Proactive maintenance and support
• Advanced security features
• Sustainability initiatives
• Detailed reporting and analytics
  

Consider Flexibility and Customization

Every business is unique, and your MPS should reflect that:

• Look for providers offering customizable solutions
• Ensure the ability to scale services as your business grows
• Consider providers with a vendor-agnostic approach for maximum flexibility
  

Assess Integration Capabilities

Your MPS should seamlessly integrate with your existing systems:

• Ensure compatibility with your current IT infrastructure
• Look for providers offering integration with document management systems
• Consider how the MPS will fit into your overall information flow
  

Evaluate Support and Implementation

The success of your MPS depends on smooth implementation and ongoing support:

• Review the provider's implementation process and timeline
• Assess the level of ongoing support and training offered
• Consider the provider's track record with businesses similar to yours
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By following these guidelines, you'll be well-equipped to choose an MPS that not only meets your current needs but also positions your business for future success. Remember, at SHIRO, we're here to guide you through this process, offering vendor-agnostic advice to ensure you find the perfect fit for your organization.